This example risk assessment has been prepared using the
F-HS20 General Risk Assessment form template - a purpose-built template designed to focus entirely on what matters: identifying hazards, rating risk and recording controls, without any unnecessary fields getting in the way.
The file is supplied in fully editable MS Word format and can be easily customised and saved to Google Docs format if required. The document uses pre-defined style formatting throughout with styles to match the risk-ratings which are input using select boxes pre-populated with all possible risk ratings. All text is in Calibri font for improved readability.
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- Form number and title
- Information-classification
- Version
- Page number / total pages
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Transporting Passengers Risk Assessment
This fully completed transporting passengers risk assessment example has been prepared by a qualified health and safety professional. It covers a typical range of hazards associated with transport of passengers in company vehicles, minibuses, and taxis for work purposes, and can be used as a starting point when developing your own risk assessment documentation.
What Does This Transporting Passengers Risk Assessment Cover?
This risk assessment identifies the key hazards associated with transporting passengers including;
- Road traffic collision causing injury or fatality to driver, passengers, and other road users
- Driver fatigue from long journeys, overnight driving, or driving after shift work
- Vehicle defect or mechanical failure causing loss of control or breakdown in hazardous locations
- Passenger injury from sudden braking, swerving, or collision while not wearing seatbelts
- Unsecured loads, luggage, or equipment becoming projectiles in a collision
Each hazard includes an inherent risk rating and a listing of applicable control measures covering areas such as;
- Pre-journey vehicle check completed including tyres, lights, brakes, and fluid levels
- Journey time and distance limits enforced; mandatory rest breaks for journeys over two hours
- Regular vehicle servicing and defect reporting system for all company vehicles
- All passengers briefed on seatbelt use before journey; seatbelts worn at all times
- All loads and equipment secured in boot or appropriate restraints before departure
A residual risk rating is then assigned to each hazard, demonstrating how effective risk management can be used to reduce the overall risk to a tolerable level.
A Professional, Easy-to-Use Risk Assessment Template
This document uses colour-coded header styles matched to risk ratings, making it quick to read and easy to communicate during toolbox talks and worker training. A built-in risk rating matrix supports consistent evaluation of likelihood and consequence, and hazard pictograms using internationally recognised ISO warning symbols are included alongside relevant hazard entries — improving clarity and helping to highlight risks and mandatory controls.
The result is a completed risk assessment that looks professional, reads clearly, and demonstrates a structured and effective approach to risk management.
Who Is This Transporting Passengers Risk Assessment Suitable For?
This transporting passengers risk assessment is suitable for health and safety advisers, fleet managers, transport coordinators, and any employer whose employees transport passengers for work purposes with a duty to assess risks under the Health and Safety at Work etc. Act 1974. It can be implemented as a standalone document or as part of a broader occupational health and safety management system aligned with ISO 45001.
Note: This example risk assessment is supplied for use as guidance only and should be reviewed and completed by a competent person.